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Writer Rules

Writer Rules are guidelines that control how the AI writes proposals. Use them to ensure consistent style, terminology, and structure across all your documents.

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Types of Rules

CategoryExamples
Language & StyleFormal tone, active voice, sentence length
TerminologyCompany name usage, technical terms
StructureChapter formats, bullet point style
ContentRequired mentions, prohibited content

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Adding Writer Rules

1

Navigate to Hub

Go to Hub → Writer Rules.
2

Add Rule

Click Add Rule and write your guideline.
3

Be Specific

Clear, actionable rules work best.

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Example Rules

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Language & Style

- Use formal, professional tone throughout
- Prefer active voice over passive voice
- Keep sentences under 25 words
- Avoid marketing superlatives (e.g., "world-class", "cutting-edge")

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Terminology

- Always use "Forgent GmbH" on first mention, then "Forgent"
- Use "cloud-native" not "cloud native" (hyphenated)
- Refer to customers as "clients" not "customers"

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Structure

- Start each chapter with a 2-3 sentence summary
- Use tables for comparisons (not bullet lists)
- Bullet points for lists of 3+ items

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Content

- Always mention ISO 27001 certification when discussing security
- Include at least 2 project references per technical chapter
- Never disclose pricing in technical sections

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How Rules Are Applied

When Writer generates proposals, it considers your rules for:
  • Tone and voice – How the text sounds
  • Word choice – Specific terminology
  • Structure – How content is organized
  • Required content – What must be included
Rules are applied during generation. You can still edit the output, but good rules mean less editing.

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Best Practices

What do reviewers always correct? “Make it more formal”, “Use our company name consistently”—these become rules.
Good: “Use ‘Forgent GmbH’ on first mention, then ‘Forgent’ for subsequent mentions”Vague: “Use our company name correctly”
Add a few rules, run Writer, see the results. Refine rules based on what works.
Too many rules can conflict or produce stilted text. Focus on the most important guidelines.

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Sample Rule Sets

- Formal, professional tone
- Third person ("Forgent proposes...") not first person
- No contractions (use "do not" not "don't")
- Metric system for all measurements