Tips & Best Practices
Get the most out of Writer. This page contains practical tips for Hub preparation, an overview of all keyboard shortcuts, and answers to frequently asked questions.Optimally Prepare Your Hub
The better your Hub is maintained, the better results Writer delivers. Invest time in preparation – it pays off with every proposal.Recommended Hub Content
Certifications
- ISO certificates (9001, 27001, etc.)
- Industry-specific certifications
- Audit reports
- Note validity dates!
Financial Documents
- Annual reports
- Balance sheets
- Revenue figures
- Credit ratings
Employee Profiles
- Qualifications and degrees
- Professional experience
- Relevant project experience
- Certifications (e.g., PMP, ITIL)
Project References
- Completed projects
- Customer references
- Success metrics
- Industry-specific experience
Writer Rules in the Hub
Writer Rules are company-specific guidelines that Writer considers when creating text. Store these in the Hub under the corresponding section.
Language Guidelines
Language Guidelines
- “Use informal address consistently”
- “Avoid jargon when simpler terms exist”
- “Prefer active voice”
- “Sentences maximum 20 words”
Content Guidelines
Content Guidelines
- “Always mention our ISO 27001 certification for IT security topics”
- “Use our company name ‘Forgent GmbH’ (not ‘Forgent’ alone)”
- “Reference at least 2 project references per concept chapter”
Structural Guidelines
Structural Guidelines
- “Each chapter starts with a key message”
- “Tables instead of prose for comparisons”
- “Bullet points for lists of 3+ items”
Keyboard Shortcuts Overview
Work more efficiently with these keyboard shortcuts:Documents (Step 1)
| Shortcut | Function |
|---|---|
X | Mark requirement as reviewed |
Shift + X | Reject requirement |
Del / Delete | Delete requirement |
E | Edit requirement |
↑ / ↓ | Navigate between requirements |
Editor (Step 2 & 4)
| Shortcut | Function |
|---|---|
Ctrl/Cmd + B | Bold |
Ctrl/Cmd + I | Italic |
Ctrl/Cmd + U | Underline |
Ctrl/Cmd + Z | Undo |
Ctrl/Cmd + Y | Redo |
Ctrl/Cmd + S | Save |
Ctrl/Cmd + A | Select all |
General
| Shortcut | Function |
|---|---|
Ctrl/Cmd + K | Open search |
Esc | Close dialog/popup |
Frequently Asked Questions
How long does text generation take?
How long does text generation take?
Duration depends on the complexity and scope of the proposal. Typically:
- Simple proposals (5-10 pages): 5-10 minutes
- Medium proposals (20-30 pages): 15-30 minutes
- Complex proposals (50+ pages): 30-60 minutes
Can I add chapters later?
Can I add chapters later?
Structural changes like adding or removing chapters are only possible in the Writing Plan (Step 2). Navigate back to the Writing Plan, make the changes, and have the affected sections regenerated.
How do I update facts from the Hub?
How do I update facts from the Hub?
If you’ve updated information in the Hub:
- Go to Step 3: Facts
- Click “Regenerate”
- Facts will be re-researched based on the updated Hub content
Why is certain information missing from the generated text?
Why is certain information missing from the generated text?
Possible reasons:
- The information is missing from the Hub or researched facts
- The writing instruction doesn’t contain a corresponding specification
- The information was rejected as a fact
Can I use Writer for multiple proposals in parallel?
Can I use Writer for multiple proposals in parallel?
Yes! Each project is independent. You can work on multiple projects simultaneously and switch between them. All progress is automatically saved.
What happens to my data?
What happens to my data?
- All data is securely stored in the cloud
- Only authorized team members have access
- Documents and generated text remain in your workspace
- No sharing with third parties
How do I handle sensitive information?
How do I handle sensitive information?
- Use the Hub for confidential company data
- The Hub is only accessible to your team
- For particularly sensitive tenders: Carefully review facts before acceptance
- Exported documents should be handled according to your internal policies
Workflow Tips
1
Preparation is Everything
Invest time in Hub maintenance before you start a proposal. Current and complete data saves a lot of rework later.
2
Create Writing Plan Carefully
The Writing Plan is the foundation. The more precise your instructions, the better the result. Take time for this step.
3
Critically Review Facts
Not every researched fact is relevant. Consistently filter out to keep the generated text focused.
4
Improve Iteratively
Use the ability to regenerate individual sections. You don’t have to get everything perfect at once.
5
Don't Forget Final Review
AI-generated text should always be reviewed. Plan time for a final quality check.